All three are in tools you already use. If you would rather not, say the word and we will do the whole thing on a screen share while you watch — that is usually faster than reading this.
So every parent who fills in a form lands in your CRM as a contact, tagged with which offer they came from and which grade their student is in, and triggers your booking workflow.
In GoHighLevel: Automation → Workflows → Create Workflow →
Start from Scratch. Add a trigger and choose Inbound Webhook. GHL
shows you a URL that ends in /hooks/… — copy it and
send it to us. That single URL is the only thing we need from this step.
We point all five pages at that URL. Every submission arrives as JSON with these fields, which is what you map in the next step:
name · email · phone · grade · route · offer · source · utm_source · utm_medium · utm_campaign · utm_content · fbclid
Back in the workflow, add Create/Update Contact and map
name, email and phone to the standard
fields. Map grade and offer to two custom fields
(Settings → Custom Fields → Add Field, text, called
Student Grade and Offer). Those two are what let you see which
angle is actually producing families worth thirty minutes.
Add an If/Else condition on route:
QUALIFIED → send the Google Meet booking link and
tag call-qualified.
SENIOR → same booking link, tag senior, so you know to
run the shorter version.
EVERGREEN → send the workshop recording, tag nurture,
and do not offer a call. This is the one that protects your calendar.
So nobody books a call and then waits for you to send a link by hand. This is also half of your no-show problem.
GoHighLevel: Settings → Integrations → Google Meet → Connect, then sign in with the Google Meet account you actually run calls on. One click, once.
Calendars → Create Calendar. Duration 30 minutes, meeting location Google Meet, and set your real availability. Every booking now generates its own Google Meet link and puts it in the confirmation automatically.
On the same calendar, under Notifications: confirmation immediately, a reminder 24 hours before and another 1 hour before, by SMS and email both. Not email alone.
You said half of them do not turn up. A booking that cost nothing, with no text reminder, is a booking people forget without guilt. Reminders by SMS are the single cheapest fix on this whole list.
So we can see what your money actually did, and so the pixel fires on the new pages. Your account stays yours throughout — this is access, not ownership, and you can revoke it in two clicks whenever you like.
Go to business.facebook.com → Business Settings → Accounts → Ad Accounts → pick your account → Add People. Enter idokatzbm@gmail.com and give Manage campaigns (partial access, not full control).
Same place: Data Sources → Datasets (older accounts call it Pixels) → your pixel → Add People → idokatzbm@gmail.com → Manage. Without this we cannot tell you which of the five offers actually produced a booked call, which is the only number that matters.
Then send us a screenshot of the last 30 days at ad level, and we will work from that. It is slower and we will be guessing at the parts the screenshot does not show, but it is a real option and nobody will push you.
We looked for your ads in Meta’s public library under AthletIQ Connect and found nothing. Either they are running under a different page, or they are paused. Tell us which and we will review them properly.
Every page has a space for what your families say, and it is empty. We will not write a testimonial and put a parent’s name on it, so it stays empty until real ones arrive.
Hi [name] — quick favor, two minutes.
I am putting what I do in front of families who have never met me, and the only
thing that means anything to them is what someone like you says. Would you write
two lines about where you were before we worked together and what changed?
Here is the link: success.athletiqconnect.com/reviews/
Say it exactly how it was — if something was frustrating, put that in too.
A review I had to be nice to get is worth nothing to the next family.
Thank you,
Randy
Because the first parent who checks is the one who was about to pay you three thousand dollars a month, and an agency that writes its client’s testimonials is an agency that will write anything. Five real ones beat fifty invented ones, and they are the only kind we will put on a page.
Thirty minutes on a screen share and every one of these is done: the webhook wired, the Google Meet calendar built, the reminders set, and the ad account connected. You keep every login. Just say when.